This may be the result of one of two issues we have discovered in Digital Measures.

1. When data was transferred from Sedona to Digital Measures, some publications - specifically presentations that were published as conference proceedings - were duplicated. If you see such an example, please email the name of the publication to Rob Robertson.

2. We were recently made aware by Digital Measures that some information duplication is required for presentations that are published as conference proceedings. We are working to avoid this and have requested this be changed. As it stands now, faculty are required to input presentations published as conference proceedings in two screens - Presentations and Publications. We will let faculty know whether we can have this changed.

Date published. Faculty need to enter, at minimum, both the month and year a publication or conference proceeding has been published.

When end-of-year reports are pulled, Digital Measures will only "count" intellectual contribution which have publication dates entered. Month and year should be entered. For publications in which only the year is listed - with no month - Digital Measures will record it as having been published on January 1 of that year.

For example, consider a paper that is published in November 2010. If a faculty member neglects to specify the publication month and ONLY enters 2010 for the publication date, that record will be automatically set as having been published January 1, 2010. It will then be incorrectly included among work published during the 2009-2010 academic year.

We have found some conflicts with the way Digital Measures is building the annual reports. We have forwarded those concerns to the University, which is working to fix the problems. Please try to make sure all information is entered into Digital Measures prior to March 31. We will work to fix how that information is reported in the Annual Reports as soon as we can.

First Editor is for publications which a faculty member may have edited. It is not the same as first author.

This was a field requested by the university's Faculty Senate to be included in Digital Measures. The College of Business has no use for it. There is an option to leave this field blank, so please leave it blank.

We are in the process of having grants reported with two subheads, "Grants Awarded" and "Grants Under Review."

To reset your password, go to the Digital Measures login page. At the bottom right of the screen is a link which says “Request your password”. Click it. You will be asked to give your campus email address. Upon submitting it a password will be sent to your campus email account. You can use it to immediately login. Once logged in, you will see on the left-hand menu an option to "Change Your Password." Click on it to set a password of your choosing.

This error is generated when you attempt to edit a publication record that was created in the old system Sedona. To edit these records follow these steps:

• On the edit screen, you will see a shaded box marked “1st Author.” Among the data fields in this box are “People at Appalachian State”, “First Name”, Middle Name/Initial”, “Last Name”, and “for Author number 1If a student, what is his/her level .”
• You may see that your name is absent from “People at Appalachian State,” but correctly shown in the “First”, “Middle”, and “Last Name” fields. This will need to be changed.
• Under “People at Appalachian State”, please use the drop down menu to find – and then select – your name. Then delete your name from the other name fields (First, Middle, Last). This will allow you to successfully change any other edits to this publication.
• If your publication has multiple authors, please repeat the above steps for those co-authors who are colleagues here at Appalachian State.

You will only need to follow these steps the first time you edit a Sedona-originated publication. It is not needed if you later make additional edits, or have entered a new publication record within Digital Measures.

"Research in Progress" is designed for a working outline of a research topic you are planning to pursue. Once that research is completed and the writing process begins, it becomes a "working paper," which should be entered on the Publications screen.

Commonly, all working papers should be defined in "Current Status" as a "Working Paper." When the paper is submitted or published, update the publication record by selecting "edit" and choosing the appropriate "Current Status." You do not have to enter the information in a second time. You only need to update the status.

Since AACSB and Walker College's own AQ/PQ document indicate that a working paper (even a permanent working paper that never makes it to a further stage) counts as an “other” intellectual contribution, "Working Paper" is offered as a "Contribution Type." If you are unsure exactly how a working paper will be ultimately used (book chapter, article, etc.), set its "Contribution Type" as "Working Paper." If the paper matures to a more specific category, "edit" the publication record by selecting the more appropriate "Contribution Type."

If you think that the format, organization or display of some specific part of vita information should be changed, please email your suggestions to Rob Robertson. If your suggestion seems that it would be beneficial to all faculty in the COB, we can request modifications to the vita format. Keep in mind, however, that any changes will need to fit the needs of the overall college.